Heyworth Public Library District

Board of Trustees Meeting Minutes, February 10, 2026

The Library Board of Trustees convened at 6:30 p.m.

President Kira Stevens called the meeting to order.

Roll Call

Kira Stevens                                      President                                            Present

Tami Koch                                          Vice-President                               Present Arrived 6:44

Lisa Shaffer                                       Secretary                                            Present

Amy Roehrig                                     Treasurer                                           Present

Kathleen Clesson                       Trustee                                                Present Arrived 6:42

Wendy Hadden                            Trustee                                                Absent

Anne Pickett                                     Trustee                                                Present

Staff present: Lori Urban, Director

Correspondence, Communications, and Public Comments

There were no correspondence, communications, or public comments.

Secretary’s Report

Trustee A. Pickett made a motion, seconded by Trustee A. Roehrig, to approve the minutes of the previous board meeting as presented. Motion carried (4-0).

Treasurer’s Report

Trustee L. Shaffer made a motion, seconded by Trustee K. Stevens, to approve all account balances, payables, and transactions as presented. Motion carried (4-0).

Trustee A. Pickett made a motion, seconded by Trustee K. Stevens, to approve all transfers as presented. Motion carried (4-0).

Trustee Roehrig also noted that company that insured our investments has changed from BMO Harris to Bankers’ Box.

President’s Report

President Stevens stated that she received a quote from Paul’s Upholstery to recover 4 chairs with arms for $326.50 per chair for a total of $1300 and 23 chairs without arms for $154.83 per chair for a total of $3700.  Director L. Urban will go to the shop and look at fabric options before the next meeting.

Comments by Trustees

There were no comments by Trustees

Director’s Report

Director Urban shared that the Per Capita Grant was submitted on January 23^rd.   Weblinx Project to make the website WCAG compliant will begin February 11, 2026.  CIRBN has been mistakenly requesting reimbursement from our E-Rate fund account thinking it was the school’s grant funds.  They are dealing with this error by applying the funds as a credit to our account for the next 7 months.  The Microsoft 365 Business Project that has been planned since the summer of 2025 has had some complications, but they hope to have some answers for us soon so we can get it moving forward.  A tablet arm chair was purchased for the new patron area and Anderson Electric is working on scheduling a date to install the electrical outlets.  RW Vandegraft Painting & Decorating will come out when the weather is warmer to look at the exterior of the building and provide a quote to paint it.  Reviewed the Access and Advocacy & Community Engagement chapters for the Per Capita Grant and all core standards are met.  State Representative Regan Deering (R-Decatur) is hosting a Mobile DMV event with the Illinois Secretary of State’s office on Thursday, March 5^th, from 10:00-2:00 at the library.

Unfinished Business

Discussions are continuing on the Capital Asset Plan and the Board has separated times into the  current fiscal year, 1-2 years, 3-5 years and 5-10 year categories with items placed into each segment of time.

New Business

Discussion of Donation Policy

Director Urban stated there are no revisions to the policy.

Discussion of Photography and Video Policy

Director Urban stated there are no revisions to the policy.

Adjournment

President Kira Stevens adjourned the meeting at 7:40 p.m.

The next meeting will be Tuesday, March 10, 2026, at 6:30 p.m.