Minutes, August 12, 2025

The Library Board of Trustees convened at 6:30 p.m. on August 12, 2025.

Vice President Tami Koch called the meeting to order.

Correspondence, Communications, and Public Comments

None

Budget & Appropriations Hearing FY 25/26 (Ordinance 25-1)

A public hearing on the proposed budget and appropriations for FY 25/26 opened at 6:33 p.m.

No members of the public were in attendance.

The public portion of the hearing closed at 6:36 p.m.

Trustee A. Roehrig moved to approve ordinance 25-1; it was seconded by Trustee K. Clesson

Roll call vote was taken and unanimously approved:

                K. Stevens           Absent

                T. Koch                Yes

                L. Shaffer            Yes

                A. Roehrig           Yes

                K. Clesson          Yes

                W. Hadden         Absent

                A. Pickett            Yes

Secretary’s Report

Trustee T. Koch made a motion, seconded by Trustee K. Clesson to approve the minutes of the previous board meeting as presented. Motion carried (5-0).

Treasurer’s Report

Trustee K. Clesson made a motion, seconded by Trustee A. Pickett to approve all account balances, payables, and transactions as presented. Motion carried (5-0).

Trustee L. Shaffer made a motion, seconded by Trustee T. Koch to approve all transfers as presented. Motion carried (5-0).

Trustee A. Pickett made a motion, seconded by A. Roehrig, to transfer unexpended FY 24/25 General Fund revenue in the amount of $34,460.00 to Special Reserves. Motion carried (5-0)

President’s Report

None

Reports by Trustees

There were no comments by Trustees

Director’s Report

Director L. Urban said that Summer Reading numbers were up in all categories. All banking documents have now been updated.  Chapter 12 (Technology) was reviewed and standards are currently met for the check list but we are continuing to work on items for the future.  The IPLAR was completed August 8 and was submitted electronically after the meeting.

Old Business

Trustee T. Koch made a motion to approve the Disaster Plan as presented and was seconded by Trustee A. Roehrig.  Motion carried (6-0)

Capital Asset Plan discussions are continuing throughout the year.

New Business

Motion from Trustee A. Roehrig and seconded by Trustee L. Shaffer to accept proposals from Anderson Electric and JKE Heating & Cooling to install a new water cooler and necessary electric work in the amount of $3,950.87.  Motion carried (6-0)

Motion from Trustee T. Koch and seconded by Trustee A. Pickett to accept proposal from JKE Heating & Cooling to replace one of the air conditioner units due to a failed compressor and an evaporator coil in the amount of $5,778.85.  Motion carried (6-0)

Discussion of Levy Ordinance 25-2

Review of Internet Access Policy

Adjournment

President Kira Stevens adjourned the meeting at 7:44 p.m.

Next meeting will be on Tuesday, September 9, 2025, at 6:30 p.m.