Minutes
The Library Board of Trustees convened at 6:31 p.m. on October 14, 2025.
President Kira Stevens called the meeting to order.
Roll Call
| Attendee | Title | Status |
| Kira Stevens | President | Present |
| Tami Koch | Vice President | Present |
| Lisa Shaffer | Secretary | Absent |
| Amy Roehrig | Treasurer | Present |
| Kathleen Clesson | Trustee | Present |
| Wendy Hadden | Trustee | Present |
| Anne Pickett | Trustee | Present |
Staff present: Lori Urban, Director
Correspondence, Communications, and Public Comments
God’s Garden sent a thank you card for the scavenger hunt and goodies.
Secretary’s Report
Trustee T. Koch made a motion, seconded by Trustee A. Roehrig. to approve the minutes of the previous board meeting as presented. Motion carried (6-0).
Treasurer’s Report
Trustee K. Clesson made a motion, seconded by Trustee K. Stevens to approve all account balances, payables, and transactions as presented. Motion carried (6-0).
Trustee T. Koch made a motion, seconded by Trustee W. Hadden to approve all transfers as presented. Motion carried (6-0).
President’s Report
President K. Stevens performed an exterior walkthrough of the building and grounds with former board member Dennis Lawyer to identify items to add to a capital asset plan. Results were divided into three categories: long-range needs, regular maintenance needs and wish list items. Board members met before the meeting to do a walkthrough of the interior of the building.
Reports by Trustees
Trustee T. Koch shared a patron’s suggestion to have a drive by book return.
Director’s Report
Director L. Urban recommends holding off on providing Narcan products as our library is not covered by the law for any liability risk as of now. We do have some in the emergency supplies. The FOIA commercial request was handled within 21 days. A QuickBooks report was sent, and no further information was requested. The Comptroller’s Report was submitted to the Illinois State Comptroller on September 25 and mailed to the County Clerk on September 29. Baker & Taylor will cease operations by January 2026. The bulk of our books were purchased through them. Several days have been spent cancelling orders and reordering them through Amazon. Staff will have to put book jackets on these books as they do not come covered. New chairs for programs were discussed. Plastic chairs that are stackable and easier to clean in black were recommended. Trustees suggested checking on warranty and weight. These can be bought with the regular $4,000 budget. Director L. Urban was directed to purchase the chairs when ready. JKE is now done with the air conditioning repair and has yet to install the water fountain. Per Capita Grant review is now complete. New standards will be required for next year.
Old Business
Trustee T. Koch made a motion, seconded by Trustee A. Roehrig, to accept the updates to Freedom of Information Act policy. Motion carried (6-0).
A motion was made to approve Establishing Meeting Dates Ordinance as presented. Roll call vote was taken and unanimously approved.
K. Stevens Yes
T. Koch Yes
L. Shaffer Absent
A. Roehrig Yes
K. Clesson Yes
W. Hadden Yes
A. Pickett Yes
Capital Asset Plan discussions are continuing throughout the year. The Director and Trustees will work on prioritizing all items on the Capital Asset Plan. Director L. Urban will create a spreadsheet to help with this.
New Business
Review Succession Plan.
Review Social Media Policy.
Adjournment
President Kira Stevens adjourned the meeting at 7:37 p.m.
Next meeting will be on Tuesday, November 18, 2025, at 6:30 p.m.